Board Secretariat

At Ayuela Jiménez, we help you strategically lead your company’s Board of Directors through our Secretariat service. You will be able to make business decisions with the appropriate legal advice.

Strategic and confidential management

As Board Secretariat, we offer you legal and technical assistance for the drafting of minutes, agreements, and other documents, as well as handle the prior coordination to ensure that all members receive the notice and have the relevant information on time to prepare for the meeting.

Thanks to this service, you will have specialised on-site advice to ensure that the decisions made comply with current regulations and the company’s statutes. We act as a link between shareholders, executives, and other bodies, providing a strategic service that also allows you to manage the sensitive information of the organisation effectively.

Tailored Legal Advice

At Ayuela Jiménez, we have a team of governance specialists who have years of experience advising companies across various sectors. We act as an extension of your executive team, offering a tailored service that reinforces professional ethics and the confidentiality of information.

Preparation, experience, and neutrality

According to the Companies Act, the Secretariat must be a member of the Board of Directors or an external party with experience in the field. At Ayuela Jiménez, we have experts in Commercial Law and other areas who will help you ensure regulatory compliance, make informed strategic decisions, and prevent both legal and financial risks.

In family businesses or family offices, it is highly recommended to have an external figure or one not personally linked to the business to ensure there is no conflict of interest. Additionally, it is crucial that the Board Secretariat has specific qualifications that does not compromise decision-making.

How can we help you?

Our lawyers are ready to resolve any conflict that may arise and protect the company’s interests in every strategy carried out. By delegating the Board Secretariat to expert allies, you ensure the transparency and professionalism of your governing bodies.

Contac us [email protected]

Madrid - Paseo de Recoletos, 6. 28001

Bilbao - C/ San Vicente, 8. Edificio Albia II

Frequently asked questions

Does the Board Secretariat have decision-making power?

The Board Secretariat does not make decisions on behalf of the Board, but its role is to ensure that the decisions made comply with current regulations and the company’s statutes.

What happens if the Board Secretariat cannot attend a meeting?

In such cases, the Board Secretariat will appoint a temporary substitute to assume the responsibilities for that meeting. It is important to remember that this role must always be present to ensure decisions are made strategically and legally compliant.

Can the Board Secretariat attend other meetings?

Yes, the Secretariat can attend meetings of other governing bodies within the company, such as the Executive Committee, if these are related to the decisions of the Board of Directors. This is very useful in ensuring that measures are successfully implemented.

What is the relationship between the Board Secretariat and shareholders?

One of the functions of the Board Secretariat is to maintain contact with the company’s shareholders to ensure they are well informed about the decisions being made within the organisation.